Facility Information System

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The Facility Information System is an e-mail based tool used for communicating facility-related information within the department. Messages from the system appear in your inbox from sender Physics facility information with the address “facility_info@pacific.mps.ohio-state.edu.  A key feature of the system is the ability to clearly indicate the level of importance of the message with a three-stage bracketed lead in text of [CRITICAL], [ALERT], or [NEWS]. Replies to system messages are returned to the Facility Engineering Manager for further disposition as needed.  The system uses the “physics-all” mailing list to insure that all potential occupants are informed.  Users outside this list are added manually on an as-needed basis. Examples and intended uses are included below:

 

Example 1:

 

From:        Physics facility information

 

Subject:     [CRITICAL] Hazardous Material release in Lab

 

Intent:        Intended outcome is to inform occupants of serious events requiring immediate action.

 

 

Example 2:

 

From:        Physics facility information

 

Subject:    [ALERT] Maintenance AHU Shutdown

 

Intent:       Intended outcome is to inform occupants of key events requiring planned action.

 

 

Example 3:

 

From:      Physics facility information

 

Subject:  [NEWS] Tour Group to visit PRB

 

Intent:     Intended outcome is to inform occupants of general news requiring no action

 

 

 

 

From: Physics facility information

Subject: [ALERT] Maintenance AHU Shutdown

Intent: Intended outcome is to inform occupants of key events requiring planned action.

Example 3:

From: Physics facility information

Subject: [NEWS] Tour Group to visit PRB

Intent: Intended outcome is to inform occupants of general news requiring no action

Summarizing these three classifications

[CRITICAL] = IMMEDIATE ACTION REQUIRED

[ALERT] = PLANNED ACTION REQUIRED

[NEWS] = NO ACTION REQUIRED

The sequence of roll-out for this new communication system is as follows:

1. Newsletter Announcement – Completed

2. E-mail Announcement – Completed

3. Test messages – Completed.

4. Reminder message to be sent from the new system on Tuesday September 30 – Herewith

Effective tomorrow the system is considered fully deployed, no further introductory messages will occur.

Best Regards,

Phil Davids

Facility Engineering Manager

=        Immediate action

 

=        Planned action

 

=        No action

[CRITICAL]

 

[ALERT]

 

[NEWS]